Effectiveness and cost of recruiting healthy volunteers for clinical research studies using an electronic patient portal: A randomized study

Abstract

IntroductionIt is not clear how to effectively recruit healthy research volunteers.MethodsWe developed an electronic health record (EHR)-based algorithm to identify healthy subjects, who were randomly assigned to receive an invitation to join a research registry via the EHR’s patient portal, letters, or phone calls. A follow-up survey assessed contact preferences.ResultsThe EHR algorithm accurately identified 858 healthy subjects. Recruitment rates were low, but occurred more quickly via the EHR patient portal than letters or phone calls (2.7 vs. 19.3 or 10.4 d). Effort and costs per enrolled subject were lower for the EHR patient portal (3.0 vs. 17.3 or 13.6 h, $113 vs. $559 or $435). Most healthy subjects indicated a preference for contact via electronic methods.ConclusionsHealthy subjects can be accurately identified from EHR data, and it is faster and more cost-effective to recruit healthy research volunteers using an EHR patient portal.

Keywords

• Patient selection
• healthy volunteers
• electronic health records
• clinical research
• recruitment