Structuring a Team-Based Approach to Coding Qualitative Data

Abstract

Improvements to qualitative data analysis software (QDAS) have both facilitated and complicated the qualitative research process. This technology allows us to work with a greater volume of data than ever before, but the increased volume of data frequently requires a large team to process and code. This paper presents insights on how to successfully structure and manage a team of staff in coding qualitative data. We draw on our experience in team-based coding of 154 interview transcripts for a study of school meal programs. The team consisted of four coders, three senior reviewers, and a lead analyst and external qualitative methodologist who shepherded the coding process together. Lessons learned from this study include: 1) establish a strong and supportive management structure; 2) build skills gradually by breaking training and coding into “bite-sized” pieces; and 3) develop detailed reference materials to guide your coding team.