Advances in Radiation Oncology (Jul 2024)

The Assistant Clinical Research Coordinator Program: A Pathway for Recruitment in Radiation Oncology

  • Michelle Aboytes, BS,
  • Melissa Cody, MS,
  • Eyiwunmi Laseinde, BA,
  • Jennifer Hall, BA,
  • Scott Soltys, MD,
  • Beth Beadle, MD, PhD,
  • Elizabeth Kidd, MD,
  • Yushen Qian, MD,
  • Albert C. Koong, MD, PhD,
  • Daniel Chang, MD,
  • Quynh-Thu Le, MD,
  • Erqi L. Pollom, MD

Journal volume & issue
Vol. 9, no. 7
p. 101504

Abstract

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Purpose: Recruiting prospective physicians to radiation oncology can be challenging, because of limited familiarity with the field. The Assistant Clinical Research Coordinator (ACRC) program can help provide trainees early exposure to radiation oncology. Methods and Materials: The ACRC program involves hiring a college graduate to provide administrative and research support for faculty members. The program was developed with our institution's clinical trials office, which provided guidance on regulatory compliance and training. A structured selection process identifies top candidates, and a rigorous onboarding process ensures smooth transitions between ACRCs. We report characteristics and outcomes of ACRC employees and surveyed them to assess their program experience using a Likert scale. Results: From 2005 to 2023, the ACRC program paired 73 ACRCs with faculty. Most faculty (68%) are currently supported by ACRCs. In 2023, 113 applications were received for 4 positions. ACRCs have contributed to research publications (293 as coauthors and 43 as first authors) and taken on leadership roles in the department. Most program alumni have attended medical school (34 of 64 program graduates; 53%). Eight have chosen to specialize in radiation oncology (13%; 2 applying into radiation oncology, 1 in residency, and 5 attendings). Of the 25% of alumni who responded to our survey, 77% responded that the mentorship provided by the ACRC program was very or extremely effective in guiding their academic development. All respondents rated the research opportunities as good or excellent, and 77% rated the clinical experience opportunities as good or excellent. Most (77%) reported that the ACRC program had substantial or significant influence on their choice of career path. Conclusions: The ACRC program provides an opportunity to address recruitment challenges in radiation oncology by offering early exposure to the field, clinical research skills, and mentorship. With the strong interest in our job posting this year, there is potential to expand this program to other institutions.