Economic Education Analysis Journal (Oct 2017)

PRESERVASI ARSIP VITAL (STUDI KASUS DI BIRO UMUM, HUKUM & KEPEGAWAIAN UNIVERSITAS NEGERI SEMARANG)

  • Elmawati Elmawati,
  • Ismiyati Ismiyati

Journal volume & issue
Vol. 6, no. 3
pp. 892 – 911

Abstract

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Vital archives preservation is very important to continuity organization, as valid prossesing evidence and to protecting the rights and obligations of employees, starts from creation phase till saving and reducing phase. BUHK is chosen to research location because based on observations begin result, a lot of activities in each sub-division potentially create vital archives. This situation is not supported by good human resources and infrastructure. Method of this research is case study with qualitative approach. Data collection techniques that used in this research are documentation, interview and observation. Data validity is done by triangulation technique. Informants of this research are 6 sub-division chiefs, 10 stafs, service & information coordinator of Archives Unit, and Unnes archivist. The results of this research showed that BUHK UNNES has not identified vital archives yet. Based on law analysis and risk analysis, there are 38 types of archives included in the vital category, they are consisted of: 11% of administrative archives, 21% law archives, 8% employment archives, 18% household archives, 34% archives of goods goverment own archieves, and 8% leader activity archieves. Vital archives preservation is done by several staff whose duties are related with vital archives. BUHK has not had the procedure of prevention and recovery of vital archives pre-disaster.The conclusion of this research, BUHK is one of work units at UNNES that manages a lot of vital archives. Preservation that has not maximum gives effect unready to BUHK in prevention and recovery pre-disaster of vital archives. Suggestion that given in this research are to make work team to analyse and to decide about vital archieves. To maximum preservation vital archieves, BUHK should recruit one person whose archieves education basic, standard facilities provisioning, and vital archive program implementation.

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